Editor-in-Chief

Permissions of this role

This role can be granted for one journal or for the whole platform.

• See the submissions in scope (editor queue)
• Screen submissions, request missing documents, send to review
• Invite and manage reviewers
• Record a decision recommendation
• Message authors about their submission
• See production jobs
• Start a submission for an author's account (the author submits it)
• Assign editors to submissions
• Issue final decisions
• Edit the profiles and issues of the journals in scope
• See reports and indicators

Topics for this role

How-to guides

• Screening a Submission

  Checking the form of a new submission, asking the author for missing documents and sending the submission to peer review.

• Desk-Rejecting a Submission

  Rejecting an out-of-scope or unsuitable submission without sending it to reviewers, or saving a rejection recommendation for it.

• Assigning Editors

  Assigning a handling editor, section editor or editor-in-chief to a submission and removing an assignment.

• Inviting Reviewers

  Inviting a reviewer to a submission under review, from the reviewer pool or by e-mail address.

• Tracking Invitations and Reviews

  Following the status and deadlines of invitations on the Reviewers tab, reading reviews, changing deadlines, cancelling an invitation or inviting a reviewer again.

• Making a Decision

  Reading the reviews of a review round and making the final decision, or saving a decision recommendation as a section editor.

• Starting a New Round After a Revision

  Making a decision directly after the author submits a revision, or sending the submission to a new review round.

• Messaging the Author

  Sending messages to the author from the Messages tab of a submission, writing internal notes between editors and following the correspondence.

• Submitting on Behalf of an Author

  Opening a submission draft for a registered author account, filling in the metadata, authors and files, and leaving the draft to the author.

• Downloading the Referee Dossier

  Downloading the referee dossier of a submission, which TR Dizin asks for, as a single PDF.

• Downloading Crossref XML

  Downloading the Crossref XML file of a catalogue record or a journal issue for DOI registration, and the conditions the file needs.

• Adding a Journal

  Opening a new journal record in the catalogue, choosing the submission method and the peer review type, and publishing the journal record.

• Creating an Issue

  Creating a new volume and issue of a journal and entering the year, date, title and special issue details of the issue.

• Adding Articles to an Issue

  Adding articles to a journal issue, ordering the table of contents, writing section headings and removing an article from the issue.

• Publishing an Issue

  Running the consistency check on a journal issue, publishing it with its articles or on its own, and unpublishing it.

• Deleting a Journal Issue

  Deleting a journal issue while keeping its articles in the catalogue, or together with its articles.

• Editing the Journal Profile

  Editing the ISSN, scope, submission method, peer review type, publication facts and contact details of a journal on the Profile tab.

• Adding Board Members and Indexes

  Entering the editorial board of a journal with its role groups and adding the indexes that cover the journal with their verification addresses.

• Setting Author Guidelines and Review Criteria

  Entering the author guidelines, reference style, abstract limit and former titles of a journal, and defining the criteria scored in the review form.

• Uploading the Article Template

  Uploading, replacing or removing the writing template that authors download from the journal page.

• Setting the Reviewer Minimum and Reviewer List

  Setting the minimum number of reviewers expected in a review round and publishing the yearly list of reviewers of the journal.

• Writing Journal Policies

  Writing the peer review, open access, copyright, ethics, AI, fee, archiving and complaints policies of a journal in Turkish and English.

• Posting Journal Announcements and Calls

  Writing, publishing, unpublishing and deleting the announcements of a journal and its calls for papers, such as calls for a special issue.

• Preparing for TR Dizin

  Checking how ready a journal is for the TR Dizin criteria with the checklist on the TR Dizin tab, fixing the gaps and turning on the strict check.

• Downloading the ODİS Package

  Downloading the files of a published issue for upload to TR Dizin as a single ZIP file, and marking the issue as uploaded to ODİS.

• Finding a Journal on DergiPark

  Entering the DergiPark address in the profile of a journal managed on DergiPark, finding the journal number and sending authors to DergiPark.

• Harvesting from DergiPark

  Turning on the harvest of the issues and articles a DergiPark-managed journal has published into the catalogue, starting it at once and reading its results.

Screens and settings

• Panel Search

  Searching submissions, publications, people, users, pages and help topics at once with the search box in the panel's top bar.

• Editor Queue

  The quick filters, filters, columns and sorting of the screen where editors follow submissions.

• Editor Submission Screen

  The header, Next step card, tabs, cards and rules of the screen where an editor opens a submission.

• On-Behalf Submission Screen

  The New draft card of the screen where editors open a draft for a registered author, and the list of the drafts they started.

• On-Behalf Draft Screen

  The header, the Metadata, Authors, Files and Status tabs and the rules of the screen where you fill in a draft opened for an author.

• Production Board

  The cards, filters and Open job button of the board that lists production jobs in columns by status.

• Production Job Page

  The checklist, tasks, files, front matter, comments, job details and release settings cards on the page of a production job.

• Journals and Issues Screen

  The screen that lists the journals in your scope as cards, the details on the cards and the Manage journal and Record details buttons.

• Journal Management

  The tabs, the issue list, the DergiPark card on the Profile tab and the buttons at the top of the screen that Manage journal opens.

• Issue Page

  The table of contents, the issue details card, the consistency check, the publishing, ODİS and Crossref buttons and the deletion of a journal issue.

• Reports Screen

  The indicators and filters on the submission flow, publications, access, search, help and overdue tabs, and the CSV downloads with masked personal data.

Concepts

• Peer Review Types

  What authors and reviewers see of each other in double-anonymous, single-anonymous and open review, and when the type is set.

• Reviewer Deadlines and Reminders

  The response and review periods of reviewer invitations, when reminders go out and how unanswered invitations close.

• Separation of Duties

  An editor who reviewed a submission cannot decide on it, authors take no role on their own submissions, and only the editor-in-chief makes final decisions.

• Job Statuses

  The Open, In progress, Ready to release, Released and Cancelled statuses of a production job, and how the status follows the checklist.

• Records Harvested from DergiPark

  What the DergiPark harvest brings into the catalogue, when it publishes issues and articles, and how the harvested records appear on the site.

• DergiPark PDF Copies

  When the DergiPark harvest copies the article PDFs, how it requests again the PDFs that DergiPark did not give at the time, and which PDFs it does not request again.

• DergiPark Request Intervals

  At what intervals JournTech sends requests to DergiPark, how it waits while DergiPark is busy and how long-running harvest jobs are split up.

Troubleshooting

• The decision button is missing

  Causes and fixes when the Decision tab of a submission has no Issue decision button or only lets you save a recommendation.

• I made a wrong decision

  Explaining the situation to the author when a final decision cannot be undone, and what to watch for in later decisions.

• The reviewer did not receive the invitation e-mail

  Helping a reviewer who says the invitation e-mail never arrived to find the invitation in the panel.

• The reviewer's deadline has passed

  Giving more time, cancelling the invitation or inviting another reviewer when a reviewer did not respond in time or is late with the review.

• Book submissions do not appear in the queue

  Why submissions not tied to a journal, such as books, chapters and theses, do not appear in the editor queue, and how to fix it.

• The Open job button is missing on the board

  Causes when the Open job button does not appear on the production board, or the dialog lists no accepted submission.

• The Release button is disabled or missing

  Causes and fixes when you cannot press the Release button of a production job, or the button does not appear at all.

• The journal does not appear in the submission wizard

  Causes when authors cannot find your journal in the journal list of the submission wizard, or the journal page has no Submit an article button.

• The issue cannot be published

  Checking the journal record, the missing details of the issue, the TR Dizin check and the status of the articles when Publish issue fails.

• The issue cannot be unpublished

  Unpublishing the articles first, or deleting the issue, when an issue with published articles cannot be unpublished.

• An article cannot be added to the issue

  Checking whether the article is in another issue and whether the journal editor restriction applies when an article cannot be added to the table of contents of an issue.

• The Find on DergiPark button cannot find the journal

  If the Find on DergiPark button shows a warning under the address field, correcting the address, checking the short name or waiting a little and trying again, depending on the warning.

• The Harvest from DergiPark card is missing

  If the journal's Profile tab has no Harvest from DergiPark card, saving the submission method and the DergiPark address or going to the right tab.

• The DergiPark harvest cannot be turned on

  If the switches or the Save button on the Harvest from DergiPark card do not work, checking the publishing permission, the editorial board's consent and the journal record's licence.

• The PDFs of DergiPark articles do not show on the site

  If the pages of articles harvested from DergiPark have no PDF, checking the copy setting, the article's access status, the waiting attempts and the virus scan.

• The DergiPark harvest shows as failed

  If a harvest run ended with the Failed status or its results have problem lines, waiting, checking the address or restarting the harvest, depending on the cause.

• The Harvest now button does not start a harvest

  If the Harvest now button is missing, disabled or shows a warning when pressed, checking the harvest setting, a run in progress and the hourly limit on attempts.

Features

• Editorial Work and Decisions

  Following submissions in the queue, screening them, inviting reviewers, issuing decisions and corresponding with authors.

• Production

  Running the copy-editing, typesetting and proof work for an accepted work and releasing it to the catalogue.

• Journals and Issues

  Managing a journal's profile, boards, guidelines and reviewer criteria, and creating and publishing volumes and issues.

• DergiPark Harvesting

  Copying the issues and articles of a journal managed on DergiPark into the catalogue and keeping them up to date.

• Reports

  Following publication, submission and process indicators and downloading reports as CSV files.