Feature
Production
Running the copy-editing, typesetting and proof work for an accepted work and releasing it to the catalogue.
When an editor accepts a submission, a job for the work opens automatically on the Editorial → Production screen. The job's checklist has these tasks: copy-editing, typesetting, cover, proof and author approval, metadata check, identifiers, licence and access, and final approval. The Production coordinator assigns the tasks, uploads the proofs and the final files and shares the proof with the author.
When the checklist is complete, the work is released to the catalogue with its publication settings. The record is published at once or stays a draft for the catalogue editors' final check. Because the release is an editorial decision, the catalogue's editor approval rule does not cover this step.
Editors and the Unit manager role can only view jobs. A job's statuses are described in Job Statuses.
Topics in this section
How-to guides
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Planning a Job
Opening a production job by hand, assigning the production lead, and entering the planned release date and notes for the team.
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Managing Tasks
Changing the status of the tasks of a production job, giving tasks an assignee and a due date, adding new tasks and setting the reminders.
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Uploading Files and Sharing Proofs
Uploading proof, final PDF, EPUB and cover files in versions, sharing a proof with the author and exchanging comments with the author on the proof.
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Filling in the Release Settings
Preparing the access status, licence, identifiers, journal issue, parent book, categories and catalogue address for the catalogue record of the work.
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Copying the Article Front Matter
Copying the dates, authors, citation line, article type and declarations for the first page of an article in Turkish and English, and passing them to typesetting.
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Releasing a Work
Checking the release checklist, clearing what blocks the release, and releasing the work as a catalogue record that is published at once or kept as a draft.
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Cancelling and Reopening a Job
Cancelling a production job with a reason, continuing a cancelled job and preparing a corrected version of a released work.
Screens and settings
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Production Board
The cards, filters and Open job button of the board that lists production jobs in columns by status.
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Production Job Page
The checklist, tasks, files, front matter, comments, job details and release settings cards on the page of a production job.
Concepts
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Job Statuses
The Open, In progress, Ready to release, Released and Cancelled statuses of a production job, and how the status follows the checklist.
Troubleshooting
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The licence list is missing in the release settings
What to do when the Release settings card shows a warning instead of the licence list, or the selected licence counts as invalid.
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A missing category blocks the release of a book
Choosing a category, or releasing the work as a draft, when a missing category blocks the release of a book with immediate publication.
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The issue I am looking for is not in the journal issue list
Causes and fixes when the issue you expect does not appear in the Journal issue list of the release settings.
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The Open job button is missing on the board
Causes when the Open job button does not appear on the production board, or the dialog lists no accepted submission.
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The author cannot comment on the proof
Checking the sharing, the proof version and the status of the job when the author cannot see the proof or cannot comment on it.
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The Release button is disabled or missing
Causes and fixes when you cannot press the Release button of a production job, or the button does not appear at all.
More topics on this feature
How-to guides
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Checking Proofs
Opening the proof of your accepted work that the production team shared and sending your corrections from the submission page.
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Publishing an Article as Early View
Publishing an accepted article on the journal page without placing it in an issue, and adding it to an issue later.