Feature
File Library
Seeing all uploaded files, their virus scan status and the places where each file is used.
The Catalogue → File library screen lists the uploaded files, their virus scan status and the places where each file is used. Publication files, covers, images of institutional content, documents and the site logo appear here.
Every file goes through a virus scan, and nobody can open it before the scan has finished. The library shows only the files you have permission to see. The final files of a work in production do not appear in the library until the work is released and linked to its record.
A publication's files are added on the Files tab of its record. The file's access, embargo and licence are also set there. The steps are in Files and Access.
Topics in this section
How-to guides
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Uploading Files to the Library
Uploading a publication file, cover, institutional content or branding file to the file library, and the file types each upload purpose accepts.
Screens and settings
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File Library Screen
The search box, filters and columns of the screen that lists uploaded files, the file details window and the places where a file is used.
Troubleshooting
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A file stays in scanning or quarantine
What to do when an uploaded file does not leave the Scanning status or shows as Quarantined or Failed, and why this happens.
More topics on this feature
How-to guides
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Files and Access
Adding full text, cover and supplementary files to a catalogue record, setting a file's access, embargo and licence, and uploading a new version.
Concepts
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Access Statuses and Embargo
The open access, metadata only, embargoed and restricted access statuses of a catalogue record, the licence rule and how an embargo ends by itself.
Troubleshooting
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A file does not appear on the public page
If a full text or supplementary file added to a record does not open on the public site, check the scan, access, embargo, licence and file store reasons in order.