How-to
Uploading Files to the Library
Uploading a publication file, cover, institutional content or branding file to the file library, and the file types each upload purpose accepts.
The file library also accepts files that are not linked to a record. You add a publication's full text and cover on the record's own Files tab instead. The steps are in Files and Access.
- On the Catalogue → File library screen, press Upload file.
- Select the purpose of the file from the Upload purpose list.
- Drag the files onto the upload area or select them from your computer. You can select several files.
After the upload every file goes through a virus scan. Nobody can open the file before the scan finishes. The list refreshes by itself while the scan runs.
Files accepted for each purpose
| Purpose | Accepted file | Permission needed |
|---|---|---|
| Publication file | PDF, EPUB, DOCX, ODT, ZIP or an image | Catalogue edit |
| Cover image | JPG, PNG or WEBP, at most 10 MB | Catalogue edit |
| Institutional content | PDF or an image | Institutional content edit |
| Branding | JPG, PNG or WEBP, at most 10 MB | Institutional content edit or site settings |
The list shows only the purposes you have permission to upload for. The upload area shows the largest file size allowed. If the system administrator switched off the File uploads feature, files cannot be uploaded.
Using an uploaded file
A file that is not linked anywhere appears in the list as Not used. A document in the library can, for example, be made a journal's author template. Files linked to a record cannot be templates. The places where a file is used are described in File Library Screen.