Screens and settings Changed in this version
File Library Screen
The search box, filters and columns of the screen that lists uploaded files, the file details window and the places where a file is used.
The Catalogue → File library screen lists uploaded files with the newest upload at the top. Here you follow each file's scan status and the places where it is used.
Button at the top
Upload file opens the upload area. The steps are in Uploading Files to the Library.
Search and filters
| Filter | Options |
|---|---|
| Search box | File name or SHA-256 value |
| Purpose | Publication file, Cover image, Institutional content, Branding |
| Scan | Scanning, Available, Quarantined, Failed |
The purpose list contains only the purposes you have permission to see.
Columns
| Column | What it shows |
|---|---|
| File | File name, file type and size |
| Purpose | Upload purpose |
| Scan | Status of the virus scan |
| Used by | The first place where the file is used and the number of other places |
| Uploaded | Upload time |
The button at the end of the row downloads the file. If you have permission to open the place where the file is used, the place appears as a link.
File details
When you press a file's name, the File details window opens. The window shows the file's type, size, purpose, scan status and its detail, the scan time, whether its metadata was removed, the dimensions of images, the SHA-256 value, all places where it is used and the File id. Use in a deleted record or in an earlier version is marked separately.
Places of use
A file can be used in these places:
- Publication
- Issue cover
- Journal author template
- Institutional document
- Banner
- News / event cover
- Image in a news text
- Image in a page text
- Site logo
- Dark theme logo
- Default share image
- Tab icon
- Bulk import
Rules of the screen
- Publication files and covers need the permission to see unpublished catalogue records.
- Institutional content and branding files need the file library or the institutional content permission. The person who manages the site settings also sees branding files.
- The final files of a work in production do not appear in the list until the work is released and linked to its record. Open them from the production job.
- Submission and review files never appear on this screen.