Institutional Archive

The Institutional Archive shows the theses in the institution's own open repository on the public site. The theses are imported into the catalogue from the repository's OAI-PMH service and synced with it every night. You set up and follow the harvest on the Catalogue → Thesis harvest screen.

The original of an imported thesis stays in the repository. A mistake in a thesis is corrected in the repository, and the next sync brings the correction into the catalogue. The thesis page on the public site links to the record in the repository. An embargoed or restricted thesis shows only its bibliographic details.

The Institutional Archive page of the public site shows how many theses there are, of which types and from which graduate schools. On the Theses page theses are filtered by type, graduate school, department, advisor, year, language and access status. The two pages are not added to the menu by themselves. How to add them is explained in Adding the Institutional Archive to the Menu.

Topics in this section

How-to guides

Setting Up the Thesis Harvest

Entering the OAI-PMH address of the institution's open repository, checking the source, choosing the record format and the sets, switching the harvest on and starting the first full harvest.

Adding the Institutional Archive to the Menu

Adding the Institutional Archive link to the public site's top menu, with the Theses link under it, in the Turkish and the English menu.

Screens and settings

Institutional Archive Pages

The parts of the public site's Institutional Archive page, of the Theses page that filters theses by type, institute, department and advisor, and of a thesis's own page.

Thesis Harvest Screen

The status card, the harvest buttons, the source settings, the list of recent runs and the transfer report of the thesis harvest screen.

Concepts

Full Harvest and Sync

The three kinds of run of the thesis harvest, the night hours, the pauses between requests to the repository and the safety limit for theses missing from the repository.

Harvested Theses

Which details the thesis harvest takes from the repository, how it decides the kind of thesis and its access status, when it publishes theses and how harvested theses behave in the panel and on the public site.

Troubleshooting

Check the source gives an error

What to do when Check the source says the repository cannot be reached, the address is not an OAI-PMH service or robots.txt does not allow it.

Thesis harvest looks failed

What to do when a thesis harvest run ended with the Failed status or its results list problems, by waiting, asking the repository's administrator or starting the harvest again, depending on the cause.

A harvested thesis stays a draft

What to do when a thesis harvested from the repository is not published and stays a draft, by finding the reason in the problem list or the transfer report and fixing it in the repository or the installation.

A thesis in the repository does not show on the site

What to do when a thesis in the institution's open repository does not show on the public site, by looking up its status in the transfer report and correcting the set, the thesis type or the record in the repository.

The removal check did not remove the theses

What to do when a scheduled removal check unpublished no thesis because many theses were missing from the repository's list, by checking the repository's address and the sets and, if needed, starting the check by hand.

The details of a harvested thesis cannot be changed

What to do when the fields of a thesis harvested from the institutional repository are locked in the record form or saving is refused, by correcting it in the repository and using the fields the panel can change.