Help topics
Help
Find out how to use JournTech by your role or by the feature you need.
Getting started
- Using the Help PagesOpening the help pages from the panel and the public site, searching them and filtering them by your role.
- Making a SubmissionCompleting your profile, then preparing and sending your first submission with the steps of the submission wizard.
- Platform AccessThe addresses of the public site and the panel, short addresses, the release notes, the light and dark themes and screen reader support.
- Panel LayoutThe side menu, top bar and user menu of the panel, the alert bars above the screens and how this help writes menu paths.
- Getting SupportSending questions about submissions, your account and other matters to the right person, and adding the request ID when you report an error.
- Common RulesThe rules that apply across the panel to unsaved changes, form errors, simultaneous editing, confirmation dialogs, reasons and file uploads.
- The “Someone else changed this record” warningMoving to the latest version without losing your changes when the “Someone else changed this record” dialog opens as you save.
By role
- Registered ResearcherThe basic role of every account. You manage your profile, your submissions and the publications you saved.
- ReviewerThe role of the people in the reviewer pool. You review the submissions you are invited to.
- Section EditorScreens submissions, invites reviewers and records decision recommendations. Granted for a single journal or for the whole platform.
- Editor-in-ChiefIn addition to the section editor's work, issues the final decision, assigns editors and manages the journal profile and the issues.
- Production CoordinatorRuns the copy-editing, typesetting, proofs and release of accepted works and prepares the ISBN requests.
- Catalog EditorManages catalogue records, files, people, categories, journals and issues. Publishes and retracts records.
- Content EditorManages the institutional pages, policies, news, menus, banners, documents, newsletter subscribers and contact messages.
- Unit ManagerFollows the reports and process indicators and downloads reports as CSV files.
- Publishing BoardApproves ISBN requests before the application to the Ministry and sees the ISBN and legal deposit records.
- AuditorSees the audit log, the reports and the KVKK requests read-only and downloads the audit log as a CSV file.
- System AdministratorManages users, roles, settings, e-mail templates and system health.
By feature
- Account and SecurityCreating an account, passwords, two-factor authentication, sessions, your profile and notifications.
- SubmissionsPreparing, sending and following submissions of articles, books, chapters, proceedings papers, theses and children's books.
- ReviewingAnswering a reviewer invitation, opening the anonymous files, filling in the review form and sending your report.
- Editorial Work and DecisionsFollowing submissions in the queue, screening them, inviting reviewers, issuing decisions and corresponding with authors.
- ProductionRunning the copy-editing, typesetting and proof work for an accepted work and releasing it to the catalogue.
- CatalogueCreating, publishing and correcting records of books, chapters, journals, articles, proceedings papers, theses and children's books.
- Journals and IssuesManaging a journal's profile, boards, guidelines and reviewer criteria, and creating and publishing volumes and issues.
- DergiPark HarvestingCopying the issues and articles of a journal managed on DergiPark into the catalogue and keeping them up to date.
- Institutional ArchiveImporting the theses in the institution's open repository into the catalogue over OAI-PMH, keeping them in step with it and showing them on the Institutional Archive pages of the public site.
- People and InstitutionsEditing author, editor and institution records and merging duplicate person records.
- CategoriesManaging the category trees that group the publications on the public site.
- Bulk ImportCreating many catalogue records at once from a CSV, XLSX or JSON file.
- File LibrarySeeing all uploaded files, their virus scan status and the places where each file is used.
- ISBN and Legal DepositPreparing an ISBN request, getting the publishing board's approval, recording the application to the Ministry and following the legal deposit.
- Institutional ContentManaging institutional pages, policies, guides, news, events, menus, banners and documents.
- Newsletter and ContactManaging newsletter subscribers and answering the contact messages that come from the public site.
- Public Site and SearchSearching for publications on the public site and using suggestions, exact phrase search and advanced search.
- Users and RolesInviting users, managing accounts, and granting and revoking roles.
- Site Settings and Feature FlagsThe site's identity, workflow rules, search, integrations and feature flags.
- E-mail and TemplatesSetting up e-mail sending and editing the templates of the e-mails the system sends.
- ReportsFollowing publication, submission and process indicators and downloading reports as CSV files.
- Audit Log and KVKK RequestsReviewing the audit log of important actions and settling personal data requests.
- System HealthFollowing the background jobs, the e-mail outbox and the health of the system.
Changed in this version (1.12)
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Using the Help Pages
Getting started
Opening the help pages from the panel and the public site, searching them and filtering them by your role.
Getting Started
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Making a Submission
Getting started
Completing your profile, then preparing and sending your first submission with the steps of the submission wizard.
Getting Started
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Platform Access
Screens and settings
The addresses of the public site and the panel, short addresses, the release notes, the light and dark themes and screen reader support.
Getting Started
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Getting Support
How-to
Sending questions about submissions, your account and other matters to the right person, and adding the request ID when you report an error.
Getting Started
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Submitting a Revision
How-to
Sending the revised anonymous manuscript and your response to the reviewers to the editors as a new round.
Features › Submissions
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Writing a Review
How-to
Scoring the criteria in the review form, choosing your recommendation, writing comments to the author and the editor, adding an attachment and submitting the review.
Features › Reviewing
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Screening a Submission
How-to
Checking the form of a new submission, asking the author for missing documents and sending the submission to peer review.
Features › Editorial Work and Decisions
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Managing Tasks
How-to
Changing the status of the tasks of a production job, giving tasks an assignee and a due date, adding new tasks and setting the reminders.
Features › Production
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Institutional Archive Pages
Screens and settings
The parts of the public site's Institutional Archive page, of the Theses page that filters theses by type, institute, department and advisor, and of a thesis's own page.
Features › Institutional Archive
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File Library Screen
Screens and settings
The search box, filters and columns of the screen that lists uploaded files, the file details window and the places where a file is used.
Features › File Library
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A file stays in scanning or quarantine
Troubleshooting
What to do when an uploaded file does not leave the Scanning status or shows as Quarantined or Failed, and why this happens.
Features › File Library
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Searching the Public Site
How-to
Searching for publications with the search box of the public site and using suggestions, exact phrases, synonyms and the result filters.
Features › Public Site and Search
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Setting the Institutional Identity and Logo
How-to
Setting the site's name, the publisher details, the theme colours, the logo, the tab icon, the contact details and the KVKK privacy notice version on the General tab.
Features › Site Settings and Feature Flags
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Audit Log
Screens and settings
The filters, rows and CSV export of the unalterable log that shows who carried out important actions, when and on which record.
Features › Audit Log and KVKK Requests