Getting started Changed in this version
Making a Submission
Completing your profile, then preparing and sending your first submission with the steps of the submission wizard.
The submission wizard takes you from the type of work to sending it in seven steps and saves your draft at every step. Types other than articles have no journal step, and your submission goes to the publisher's editors.
Before you start
On the My profile → Profile tab, enter your full name, academic title, ORCID iD and institution, and save them. The wizard adds you as the first author and the corresponding author with these details. If your e-mail address is not verified, the submission screens do not open.
The journals' open calls for papers are listed on the Calls page of the public site. The details are in Finding Calls for Papers.
Choosing the type and journal
- On the Author & reviewer → My submissions screen, press New submission. The Submit your work button on the public site also opens the wizard.
- In the Type step, select the type: Article, Book, Book chapter, Proceedings paper, Thesis or Children's book. Then fill in the Main language of the work field.
- If you are submitting an article, select the journal in the Journal step and read the Author guidelines section. Only journals that accept submissions through JournTech appear in the list.
- Press Create the draft and continue. From then on, your changes are saved automatically.
If you want to take a break, press Save and exit. You continue your draft with the Continue button in the My submissions list. You can have at most 20 unfinished drafts at a time.
Metadata, authors and declarations
- In the Metadata step, enter the title, the abstract and the keywords. The abstract is required for every type, can be at most 5000 characters long and must not contain author names or institutions. Keywords are also required for an article. You can enter at most 20 keywords. Type each one and press Enter. The fields in the Type-specific details section depend on the type. The details in the other language are optional.
- In the Authors step, add the authors with Add author in the order in which they will appear in the publication. Mark one author as Corresponding author. The corresponding author's e-mail address is required. For each author you can also add an ORCID iD, an institution and Contributor roles (CRediT). A submission can have at most 50 authors.
- In the Declarations step, read each declaration, tick I have read and accept this and answer the questions. If ethics approval is required, enter the name of the committee and the approval number. You upload the approval document in the Files step.
The declarations you confirm in the Declarations step are:
- Ethics approval
- Conflict of interest
- Use of AI
- Copyright and permissions
- Originality
- Author approval and personal data
Uploading files
In the Files step you upload PDF, DOCX or ODT files. An anonymous manuscript is required for every submission.
| File | Required | Who sees it |
|---|---|---|
| Anonymous manuscript | Yes | Editors and reviewers |
| Title page | No | Editors only |
| Cover letter | No | Editors only |
| Declaration document | If ethics approval is required | Editors only |
| Supplementary file | No | Editors, and reviewers too if Visible to reviewers (anonymous supplement) is ticked |
Before you upload the anonymous manuscript, check the following:
- The title page and the author details are not in the text.
- Acknowledgements and funding details have been moved to the title page.
- Self-citations that identify you are masked, for example "Author, 2024".
- Your name does not appear in the file name.
Author details in the file properties are removed automatically during the upload. So are the names of whoever wrote the comments and tracked changes, and the Exif data of pictures. If you see the warning "Author metadata could not be removed" next to a file, export the file again and upload it.
After the virus scan, the text of anonymous files is searched for the authors' names, e-mail addresses and ORCID iDs. If one of them is found, the warning "The text of the file names an author" appears under the file with whose details appear on which page or in which part. Take these details out of the text and upload the file again. The warning does not stop you from sending the submission, but reviewers see the file as it is. A PDF of scanned pages has no readable text, so it cannot be searched. When you send the submission, the files are checked again against the final list of authors.
For the anonymous manuscript, the title page and the cover letter, a newly uploaded file replaces the previous one, and the old file is kept in the history.
Every file goes through a virus scan, and the submission cannot be sent before the scan has finished.
Checking and submitting
- The Review & submit step lists what is missing, step by step. The Fix button next to each step takes you to that step.
- When nothing is missing, press Submit and confirm.
If the text of an anonymous file names an author, this step also shows the warning "An anonymous file names an author". It gives the file's name and the people found. The warning does not stop you from sending the submission.
The moment you submit, your submission gets a number (for example JT-2026-00012) and a timestamp. The metadata, authors, declarations and files are locked. The editors are notified, and you receive a "Submission received" e-mail.
After submitting
You follow the status of your submission in the My submissions list. The details are in Tracking a Submission. You write to the editors on the submission's Messages tab. If you notice a mistake after submitting, write to the editor on this tab too. You can change the details and the files only when the editor asks for missing documents or during a revision.
An editor who has received your documents can open a draft on your behalf. How you send that draft is described in Submitting a Draft Started on Your Behalf.