Catalogue

Topics in this section

How-to guides

• Creating a Catalogue Record

  Opening a new catalogue record for a book, chapter, journal, article, proceedings paper, thesis or children's book and filling in its details.

• Adding Authors and Contributors

  Adding authors, editors, translators and other contributors to a catalogue record, ordering them and choosing their institutions and CRediT roles.

• Files and Access

  Adding full text, cover and supplementary files to a catalogue record, setting a file's access, embargo and licence, and uploading a new version.

• Adding a Related Publication

  Linking a catalogue record to another record as book and chapter, translation, supplement, new edition, correction or retraction.

• Record Statuses and Publishing

  Sending a catalogue record for review, publishing it or returning it to draft, and which actions are open in each status.

• Bulk Actions

  Selecting several records in the Publications list and sending them for review, publishing, returning to draft, unpublishing or archiving them.

• Unpublishing and Archiving

  Taking a published catalogue record off the site, or archiving it to take it out of the lists, and the difference between the two actions.

• Deleting a Catalogue Record

  Deleting a catalogue record in draft or in review, restoring it from the trash, and the records that cannot be deleted.

• Versions, Corrections and Retractions

  Viewing a record's version history, comparing two versions, going back to an earlier version, adding a correction notice and retracting the record.

• Copyright and Correction Reports

  Reviewing copyright infringement and correction reports from the public site's contact form, taking them up and recording the outcome.

• Downloading Crossref XML

  Downloading the Crossref XML file of a catalogue record or a journal issue for DOI registration, and the conditions the file needs.

• Preparing a Book for DOAB

  Completing an open-access book to meet DOAB's requirements and downloading the ready books in DOAB's Excel template.

Screens and settings

• Publications

  The list of catalogue records with its search box, filters, columns, row menu and bulk action bar.

• New Publication

  The screen where you choose the type of a new catalogue record, fill in its first details and create the draft.

• Catalogue Record

  The page of a catalogue record, its tabs, the status, quality and record information cards on the right, and the save bar.

• Data Quality Screen

  The filters and columns of the screen that lists catalogue records by metadata quality score, its Fix button and the CSV file.

• DOAB Readiness

  The screen that checks books and chapters against the DOAB requirements, with its cards, its table, the gaps it checks and the template download button.

Concepts

• Data Quality

  The metadata quality score out of 100 of a catalogue record, the required and recommended fields, and the TR Dizin data checks for articles.

• Translation Status

  Whether a record's title and abstract in each language are in the original language of the work or a translation, and how the public site shows this.

• Catalogue Rules

  The rules the system applies to catalogue records, the required fields of each type, identifier checks, address redirects and the reason rule.

• Automatic DOI Registration

  How DOIs that start with the institution's prefix are sent to Crossref by themselves, the status line on the record page and sending at once.

• Access Statuses and Embargo

  The open access, metadata only, embargoed and restricted access statuses of a catalogue record, the licence rule and how an embargo ends by itself.

• Four-Eyes Principle

  The rule that the person who prepares a piece of work does not approve it, and the three places where JournTech applies it.

Troubleshooting

• The Publish button is disabled or missing

  Why the Publish button of a catalogue record cannot be pressed or does not appear at all, and how to fix it.

• An article cannot be published until it is placed in an issue

  If an article record does not publish because of an issue warning, place the article in an issue, publish it together with the issue or use early view.

• A record was published by mistake

  Taking a catalogue record off the site after it was published by mistake or with missing details, or reporting an error in a published work.

• An archived record does not appear in lists or search

  Why an archived record leaves the public site's lists and search, stays open at its own address and cannot come back from the archive.

• Reading counts are missing or look too low

  Where the view and download counts and the Most read lists on the public site come from, which period they count and when they do not appear.

• A file does not appear on the public page

  If a full text or supplementary file added to a record does not open on the public site, check the scan, access, embargo, licence and file store reasons in order.

More topics on this feature

How-to guides

• Adding a Journal

  Opening a new journal record in the catalogue, choosing the submission method and the peer review type, and publishing the journal record.

• Publishing an Article as Early View

  Publishing an accepted article on the journal page without placing it in an issue, and adding it to an issue later.

• Deleting a DergiPark Article

  Removing an article harvested from DergiPark from the catalogue and knowing what the harvest does with articles that are deleted, unpublished or gone from DergiPark.

• Configuring Automatic DOI Registration

  Setting up the deposit account and the test mode so that an institution with a Crossref membership sends DOIs to Crossref automatically as records are published.

• Defining Peer Review Processes

  Describing the press's book peer review processes with the questions of DOAB's PRISM, publishing them on the public site and making them available to books.

Concepts

• Records Harvested from DergiPark

  What the DergiPark harvest brings into the catalogue, when it publishes issues and articles, and how the harvested records appear on the site.

• Harvested Theses

  Which details the thesis harvest takes from the repository, how it decides the kind of thesis and its access status, when it publishes theses and how harvested theses behave in the panel and on the public site.

Troubleshooting

• Articles harvested from DergiPark stay as drafts

  If the harvest results show a Left as drafts count, checking the journal record's status, the volume and issue details and the articles' missing fields, and publishing the articles.

• The details of a harvested thesis cannot be changed

  What to do when the fields of a thesis harvested from the institutional repository are locked in the record form or saving is refused, by correcting it in the repository and using the fields the panel can change.

• A category cannot be selected in the record form

  Why a category's box in the Categories section of a catalogue record is disabled, a category is missing from the list, or the list does not open at all.

• A file stays in scanning or quarantine

  What to do when an uploaded file does not leave the Scanning status or shows as Quarantined or Failed, and why this happens.