How-to
Unpublishing and Archiving
Taking a published catalogue record off the site, or archiving it to take it out of the lists, and the difference between the two actions.
To take a published record off the site, you use Unpublish. To take it out of the lists but leave it open at its own address, you use Archive. Both actions need the catalogue publish permission and a reason of at least 5 characters. The reason is written to the audit log.
Unpublishing
- On the record's page, press Unpublish on the Status card.
- Type the reason in the Reason (written to the audit log) field.
- Confirm.
The record returns to draft. Its public page no longer opens, and OAI-PMH reports the record as deleted. The file links stop working at once too. You can correct the record and publish it again.
A book with published chapters and a journal with published issues cannot be unpublished. Unpublish the chapters or the issues first.
Archiving
- On the record's page, press Archive on the Status card.
- Type the reason in the Reason (written to the audit log) field.
- Confirm.
An archived record stays open at its own address and can be cited. It leaves the lists, the category pages and search. An archived record cannot go back to published. You can only add a correction notice to it or retract it.
Differences between the actions
| Action | Public page | Lists and search | Afterwards |
|---|---|---|---|
| Unpublish | Does not open | The record leaves them | The record returns to draft and can be published again |
| Archive | Stays open | The record leaves them | Cannot go back to published. It can get a correction notice or be retracted |
| Retract | Stays open with a retraction notice | The record leaves them | Cannot be undone, the files are closed |
Retraction and correction notices are explained in Versions, Corrections and Retractions.
Several records
You can select several records in the Publications list and apply the same action. The steps are in Bulk Actions. If many records are unpublished within a short time, the system administrators get an operations alert. If you plan a bulk correction, tell the system administrator beforehand. The details are in Operations Alerts.