How-to
Adding Authors and Contributors
Adding authors, editors, translators and other contributors to a catalogue record, ordering them and choosing their institutions and CRediT roles.
You add authors and other contributors in the Authors and contributors section of the record's Details tab. You select the person from the existing person records. If the person is not in the list, you add them as a new person.
Selecting the person
- Type the person's name or ORCID iD in the Add person field.
- Select the right person from the list. A person found by ORCID iD is marked ORCID match.
- If the person is not in the list, select the new person option in the last row.
- When you have added all contributors, press Save changes.
If the warning "Similar people are registered. If it is the same person, pick them from the list; do not create a duplicate profile." appears below the new person option, select the person from the list. Do not create a duplicate person record. The new person record is created when you save the catalogue record. If the ORCID iD you entered already belongs to another person, or there is a person without an ORCID iD with the same name, the system does not create a new record and uses the existing person.
When you select an existing person, the person's current institutions come in as the contributor's institutions. The person's earlier institutions appear in the edit area as options you can add with one click.
Contributor details
The pencil button on a contributor's row opens the edit area:
- In the Role list, select the Author, Editor, Translator, Illustrator, Advisor or Contributor role.
- For a new person, you can fill in the New person's ORCID iD (optional) field.
- Mark the person responsible for correspondence as Corresponding author.
- In the Affiliations (at publication) section, keep or remove the institutions at the date of publication.
- In the CRediT contributor roles section, tick the person's contribution types.
Order and removal
Contributors appear on the public site in the order of the list. Drag the rows to change the order. Remove a contributor with the cross button on the row. The changes are saved when you press Save changes.
Permission needed
Searching for people needs the person management permission. Without this permission, the note "Searching people needs the person management permission." appears below the field. The Catalogue editor and Production coordinator roles have this permission.
Requirements for publishing
A book needs at least one author or editor. An article, a thesis and a children's book need at least one author, and a book chapter and a proceedings paper need at least one contributor. Managing person records is explained in Managing People and Institutions.