Versions, Corrections and Retractions

Every change to a record is kept as a version that cannot be altered. You view an earlier version on the record's Versions tab and go back to it if needed. For an error in a published record, you add a public correction notice. For a serious problem, you retract the record.

Version history

The Version history table on the Versions tab shows each version's number, date, the person who made the change, the note and the status at that moment. The top row is the current version.

• The eye button on a row (View content) shows all filled fields of that version.
• The Compare with the current record button on a row shows what has changed since that version.

Comparing two versions

1. Tick the boxes on the rows of the two versions you want to compare.
2. Press Compare.

Each changed field appears in the Before and After columns. In the contributor, category, identifier and keyword lists, removed items are struck through and added items are shown in green. A later change to the name of a person or a category does not count as a change to the record.

Going back to an earlier version

1. If the Details tab has unsaved changes, press Save changes or Discard changes.
2. Press the Restore button on the version's row.
3. Confirm in the Restore this version window that opens.

The titles, contributors, identifiers and other details return to their state in that version. The record's status, address and files do not change. Going back also creates a new version.

Going back puts the version's details in place of those in the form. An unsaved change is not in the version history. So while there are unsaved changes, the Restore buttons are disabled and a note at the top of the tab says what to do.

A category or person merged since that version comes back as the record it was merged into. A category, person or institution deleted since, a peer-review process removed from the settings, a licence no longer in use and an identifier another record holds now are not brought back. The restore still happens, and the notification lists what was not brought back. An article in an issue keeps its issue's journal.

Correction notice

A correction notice is used on a published or archived record and is shown to everyone on the publication page.

1. On the Status card, press Add a correction notice.
2. In the Public notice (Turkish) field, type the text readers will see.
3. If you want, fill in the Public notice (English) field too.
4. If you want, type the internal reason in the Internal reason (audit log only) field.
5. Press Add a correction notice.

The public notice must have at least 10 characters in at least one language. If the record already has a correction notice, the window loads it, and the text you save replaces the earlier notice.

Retraction

A retracted record stays public, and its page shows a retraction notice. Access to its files is closed. A retraction cannot be undone, and a retracted record can no longer be changed.

1. On the Status card, press Retract.
2. Type the retraction notice in the Public notice (Turkish) field.
3. If you want, type the English notice and the internal reason.
4. Press Retract at the bottom of the window.

Permissions needed

Everyone who can see the record can see its version history. Going back to an earlier version needs the catalogue edit permission. Adding a correction notice and retracting are a separate permission, which the Catalogue editor role has.

How copyright and correction reports from the public site are resolved is explained in Copyright and Correction Reports.