Automatic DOI Registration

If the system administrator switched on automatic DOI registration, records whose DOI starts with the institution's prefix are sent to Crossref by themselves. They are sent when the record is published and after every later metadata change. The record's state appears on the Crossref DOI registration line of the Record information card on the right.

The status line

The Sent state shows that Crossref has received the file. Crossref usually processes the file within a few minutes. JournTech reads the result from Crossref and writes it under the line:

• If Crossref confirmed the registration, the date of the confirmation shows.
• If Crossref confirmed it with a warning, the warning itself shows in English.
• If Crossref refused the record, the state becomes Error and Crossref's explanation shows.
• If the result cannot be read within a day, the line says so.

Crossref also reports the result to the institution's DOI registration e-mail address. The line appears only while the feature is on, or if the record was sent before.

When sending fails, the line gives the reason:

• If the record breaks a Crossref rule, the fields to fix are listed. The record is sent again at its next change.
• If Crossref refused the deposit login, check the Crossref account in Site settings.
• If Crossref did not accept the deposit, the HTTP code shows, with Crossref's own answer below it.
• If the Crossref server could not be reached, sending is tried again later by itself.
• If Crossref refused the record when it processed the file, Crossref's explanation shows in English. Fix the record; it is sent again at its next change.

Records that are not sent

The line gives the reason a record cannot be sent in one of these sentences:

• Only public records are sent.
• The record has no DOI; add one under Identifiers.
• No DOI prefix is set in the site settings.
• The DOI does not start with the registrant prefix; it is registered elsewhere.
• The record was harvested from DergiPark, which registers its DOI.

When you correct the record, it is sent again.

Sending at once

If you have the catalogue publish permission, the Send now button puts the record in the queue at once. The record is sent again even if it has not changed since it was last sent. Edits made one after another within half a minute go to Crossref together in one deposit. If Crossref cannot be reached or is busy, the deposit is tried again in the background. If Crossref rejects the institution's Crossref credentials, or the record does not meet Crossref's rules, the state becomes Error at once.

Switching the feature on is explained in Configuring Automatic DOI Registration. To upload by hand, download the file as in Downloading Crossref XML.