Creating a Catalogue Record

You open a new catalogue record with the New publication button on the Catalogue → Publications screen. You choose the record's type first, because the type sets the required fields of the form and cannot be changed later.

Creating the draft

On the Catalogue → Publications screen, press New publication.
Select the record's type from the list that opens.
In the Title and abstract section, type the record's title on the Türkçe (Turkish) tab.
Fill in the other details you know. Fields marked with an asterisk are required.
Press Create draft.

The record is created as a draft and its own page opens. The page has the Details, Files, Relations and Versions tabs. Save later changes with the Save changes button in the bar at the bottom. The Ctrl+S shortcut (Cmd+S on a Mac) also saves. If you try to leave the page without saving, the panel asks you to confirm first.

Works that the production team released as drafts also arrive in the Publications list with the Draft status. You complete and publish them in the same form.

Sections of the Details tab

Section	Contents
Title and abstract	Title, subtitle, abstract, keywords and translation status in each language
Authors and contributors	Authors, editors and other contributors
Type-specific information	Fields that depend on the type, and for articles, chapters and proceedings papers also the record's placement
Declarations	The article's ethics, conflict of interest and other declarations
Basic information	Language of the work, publication year, publisher, publication date, slug and external address
Categories	The categories the record belongs to
Persistent identifiers	ISBN, ISSN, DOI, Handle and other persistent identifiers
Access and licence	Access status, licence, embargo end, licence expiry and rights holder
Source and stewardship	Bibliographic source, data steward and, for an imported record, the source system

Title, abstract and keywords

You write the title and the abstract on the Türkçe and English tabs. The Turkish title is required. If the English title is missing, the tab shows Translation missing and the public site shows the Turkish content. An abstract can have at most 5000 characters. Type the keywords one at a time and press Enter after each one. You can enter at most 20 keywords in each language.

Books, children's books and proceedings papers also have a Table of contents field on the same tab. Write one chapter on each line. The Translation status field of each language is explained in Translation Status.

Type-specific information

Type	Fields in the section
Book	Edition, pages, volume, place of publication, series, series number, textbook, peer review process, Thema subject codes
Book chapter	Chapter number, page range, peer review process, Thema subject codes
Journal	Abbreviation, first year of publication and a separate journal profile card
Article	Article type, article number, page range, received, revised and accepted dates, funding, references
Proceedings paper	Event name, year and place, start and end dates, session, page range, video address
Thesis	Level (master's, doctoral, proficiency in art, medical specialty or other), institution, graduate school or faculty, department, advisor, degree year, thesis number, pages
Children's book	Minimum and maximum age, content kind, illustrator, pages, pedagogical note, suggested activities

In the references, write one reference on each line. If Series is filled in for a book, series links appear at the top of the book list on the public site. Write the series name the same way in every book, because a difference in upper and lower case creates two separate series. The Content kind field of children's books works as a filter on the children's publications list in the same way.

Placement of the record

For an article, you select the journal and the issue in the Placement section. When you select an issue, the Section heading and Order fields appear. An article is published only while it is in a published issue. To publish it before the issue, see Publishing an Article as Early View.

A book chapter or proceedings paper is linked to a book with the Parent book field. A chapter can be published only when its parent book is published.

Declarations

For articles, the Declarations card holds ethics committee approval, conflict of interest, AI use, informed consent, permissions, data availability and acknowledgements. The declarations are shown on the article page. For articles released from production, the declarations come from the author's declarations in the submission and can be completed in the catalogue.

Basic information, identifiers and access

If you leave the Slug (URL) field empty, the slug is made from the title. Cyrillic, Greek and Georgian letters are written in Latin letters in the slug. If the title is written in an alphabet that cannot be turned into Latin letters, such as Arabic, the slug is made from the record's title in another language. If the record has no title in another language, the slug starts with kayit, so fill in the field yourself. Another record's slug, or an old address that redirects to another record, cannot be the new slug. A slug made from the title then gets a number at the end. If you change the slug of a record that was published once, the old address redirects to the new one. The redirect is set up even when the record is unpublished at the time.

Published records with Feature on the home page ticked are shown among the featured items on the home page. A higher Featured order value comes first. Journal records do not go into this list.

You add persistent identifiers in the Persistent identifiers section with the Add identifier button. ISBN, ISSN and DOI go through format and duplicate checks. These checks are described in Catalogue Rules. Access status, licence and embargo are explained in Access Statuses and Embargo.

Next steps

The Metadata quality card on the right lists what you must complete before publishing. Add the authors as in Adding Authors and Contributors and the files as in Files and Access. When the record is ready, go on to Record Statuses and Publishing.