Concept
Harvested Theses
Which details the thesis harvest takes from the repository, how it decides the kind of thesis and its access status, when it publishes theses and how harvested theses behave in the panel and on the public site.
The thesis harvest creates a thesis record in the catalogue for every thesis in the chosen sets of the repository. The original of the record stays in the repository. A thesis that changes in the repository is updated in the catalogue at the next sync too.
Details taken from the repository
The thesis harvest takes these details from the repository.
| Field in the catalogue | Where it comes from in the repository |
|---|---|
| Title, abstract and keywords | The thesis title and its title in the other language, its abstracts and subject words |
| Author | The author of the thesis |
| Advisor | The advisors of the thesis |
| Graduate school or faculty | The graduate school or faculty that published the thesis |
| Department | The department or programme of the thesis |
| Level | The kind of thesis |
| Year and publication date | The date the thesis was published |
| Language of the work | The language of the thesis |
| Access status and embargo | The rights statement of the thesis and its embargo date |
| Licence | The licence address of the thesis |
| Persistent identifier | The handle address of the thesis and its DOI, if it has one |
The institution field gets the university name typed on the thesis harvest screen. The repository's language tags are not always right, so a text's own words decide whether it is Turkish or English. The "ÖZET" heading and the reference line in DSpace's Turkish abstract field are left out of the abstract. Names and titles written in capitals are changed so that only their first letters are capitals.
Authors are linked to existing person records by their ORCID iD, or by an exact match of their names when there is no ORCID iD. If nothing matches, a new person record is created. You can merge duplicate persons as in Merging Person Records. Advisors are not linked to person records. Their names go into the record's advisor field.
Kind of thesis
The kind of thesis comes from the repository's type and subtype. In DSpace repositories a thesis whose subtype is medical specialty becomes Medical specialty, and one whose subtype is proficiency in art becomes Proficiency in art. Without a subtype, a master's thesis becomes Master's and a doctoral thesis Doctoral. Records that are not theses, such as bachelor's theses, working papers or datasets, are not harvested and count under Skipped records.
Access status and full text
- A thesis with an embargo date in the future in the repository becomes Embargoed, and the date the embargo ends goes into the record. When the embargo ends, the thesis becomes open access at the next sync.
- A thesis known to be embargoed in the repository, but without an end date, becomes Restricted.
- A thesis with restricted access in the repository becomes Restricted, and one whose details only are open becomes Metadata only.
- All other theses become Open access.
The full text of an open-access thesis opens through a link to the file in the repository or is copied here, depending on the choice on the thesis harvest screen. The files of embargoed and restricted theses are never copied or linked.
Licence
The licence of a thesis is found from the licence address in the repository. If the catalogue's licence list has a licence with the same address, the thesis is published under it. If the repository names a Creative Commons licence the list lacks, the thesis harvest adds that licence to the list. A thesis under CC BY-NC-ND 3.0 US, for example, is published under its own licence and is not turned into the 4.0 version. If the repository names no licence at all, the thesis gets the All rights reserved licence. The rights then stay with its author, and the repository only distributes it. An open-access thesis that comes with a licence the catalogue does not know, other than a Creative Commons one, stays a draft.
Publishing
A harvested thesis is published when it passes the catalogue's publishing checks. If it does not, it stays a draft. A thesis that stays a draft is tried again when it changes in the repository or at the next full harvest. The installation's editor approval rule does not apply to this publishing, because the thesis is already published in the repository. For theses that stay drafts, see A harvested thesis stays a draft.
A thesis an editor unpublished is not published again. A thesis deleted in the catalogue is not created again by the harvest.
Theses removed from the repository
If the repository reports that it deleted a thesis, or the removal check does not find the thesis on the repository's list, the thesis is unpublished and goes back to draft. If the repository lists the thesis again, it comes back at the next sync.
A harvested thesis in the panel
At the top of a harvested thesis's record form, a note says the thesis came from the repository, with the Open the archive's record link. The fields that come from the repository are read-only. Correct a mistake in the repository's record, and the next sync brings the correction here. You can change the thesis's categories, whether it is featured on the home page and its relations to other records in the panel. The details are in The details of a harvested thesis cannot be changed.
On the public site
- The thesis page links to the record in the repository and says the thesis was harvested from the institution's open repository.
- When The archive's record is chosen as the original page on the thesis harvest screen, the original address the page gives is the record in the repository. The page writes no Google Scholar tags, and the thesis stays out of the sitemap and of this site's OAI-PMH output.
- Harvested theses do not appear in the new publications section of the home page. They appear on the Institutional Archive pages, in search and in the catalogue lists of the public site.
- JournTech does not send harvested theses to Crossref. If a thesis has a DOI, the repository registered it itself.