Uploading Files and Sharing Proofs

The files of the work are kept in versions on the Files and proofs card of the job. Each upload is a new version (v1, v2…), and earlier versions are kept.

Uploading a file

1. In the Upload a new version section at the bottom of the Files and proofs card, select the type in the File type list.
2. Optionally enter a Version note.
3. Drag the file onto the field, or select it with the choose from your computer link.

An uploaded file goes through a virus scan and cannot be used before the scan finishes. On release, the final PDF, the EPUB and the cover image are added to the catalogue record.

Sending the proof to the author

1. Press Share with the author on the row of the proof.
2. Confirm the dialog.

The author is informed by e-mail, opens the proof on the page of their submission and writes comments. The author's steps are in Checking Proofs. Sharing is separate for each version, so you share a new proof version separately too. You withdraw sharing with Withdraw sharing. A proof whose scan has not finished cannot be shared.

Comments

1. On the Comments card, write your comment in Comment.
2. Select the file in the Related file list, or leave it at General.
3. To send the comment to the author too, tick Visible to the author.
4. Press Add comment.

The author sees only the comments written with this box ticked on a proof shared with them. The author's comments appear with the Author label. A comment from the author is notified to the production lead, or to the production team if no lead is assigned. After the job is released or cancelled, the author can no longer comment on proofs.