How-to
Harvesting from DergiPark
Turning on the harvest of the issues and articles a DergiPark-managed journal has published into the catalogue, starting it at once and reading its results.
The DergiPark harvest copies the issues and articles that a journal has published on DergiPark (Türkiye's national journal platform) into the catalogue and updates them automatically once a week. You turn the harvest on in the Harvest from DergiPark card on the journal's Profile tab. The card appears only for journals whose submission method is saved as Managed on DergiPark and whose DergiPark address has been entered.
Before you start
- Save the journal's DergiPark address as described in Finding a Journal on DergiPark.
- Publish the journal's own catalogue record. If the journal record is not published, the harvested issues and articles stay as drafts.
- If you are going to copy the PDFs too, select a licence in the journal record. The copied PDFs are published under this licence.
- Get permission for the harvest from the journal's editorial board. You confirm this permission when you turn the harvest on.
Turning the harvest on
- On the Catalogue → Journals & issues screen, open the journal with Manage journal.
- On the Profile tab, scroll down to the Harvest from DergiPark card.
- Turn on the Harvest the published issues from DergiPark switch.
- If you want the PDFs to be copied too, turn on the Copy the PDFs too switch.
- Tick the box that confirms the editorial board's permission.
- Press Save.
The confirmation box appears only the first time you turn the harvest on. The Save button does not work until the box is ticked, and your confirmation is written to the audit log. Turning the harvest on needs the catalogue publishing permission, because the harvested articles are published in the catalogue. This permission is in the Catalogue editor and System administrator roles. The journal's editor with the Editor-in-chief role sees the card but cannot turn the harvest on.
Starting the harvest
Once you save, the Harvest now button appears on the card.
- Press Harvest now.
- Wait for the results while the button says Harvest running….
The harvest runs in the background, and you can leave the page. The card refreshes the results by itself. Only one harvest runs at a time for a journal.
If you do not press the button, the system starts the harvest itself. The system checks the journals that have the harvest on every six hours and starts a new run for a journal whose last run was a week ago or longer. Each run reads all of the journal's records on DergiPark and skips the articles that have not changed. The speed of a run depends on DergiPark's responses. The details are in DergiPark Request Intervals.
Reading the results
The line under the card shows the number of DergiPark records in the catalogue, how many of them are published and the date the harvest was turned on. The table lists the last ten runs.
| Column | What it shows |
|---|---|
| Started | When the run started. Runs that the system started show scheduled under the time |
| Status | Running, Done or Failed |
| Result | The counts above zero and the first three problems |
The counts in the result column are these.
| Count | Meaning |
|---|---|
| Records | DergiPark records processed in this run |
| New | Articles newly created in the catalogue |
| Updated | Articles updated because they changed on DergiPark |
| Unchanged | Articles skipped because they did not change on DergiPark |
| Published | Articles published in this run |
| Left as drafts | Articles left as drafts because they failed the publish checks |
| Issues opened | Issues published in this run |
| PDFs | PDFs copied |
| PDFs to try again | PDFs that DergiPark did not give at the time and that will be requested again later |
| Gone from DergiPark | Records taken in earlier runs that are no longer on DergiPark |
| Errors | Problems found in records |
Problem lines give the record's DergiPark ID and the reason for the problem. For articles left as drafts, see Articles harvested from DergiPark stay as drafts. For failed runs, see The DergiPark harvest shows as failed.
Turning the harvest off
If you turn off the Harvest the published issues from DergiPark switch and press Save, the weekly harvest stops. Records harvested earlier stay in the catalogue. How harvested records behave is described in Records Harvested from DergiPark, and the PDF copies in DergiPark PDF Copies.