Screens and settings
Institutional Documents
The groups, statuses and actions of the screen that lists PDF documents such as regulations, directives and reports, and the fields of the document dialog.
The Institutional content → Institutional documents screen manages PDF documents such as regulations, directives and
annual reports. Published documents are listed on the public site's Institutional documents page (/belgeler, or
/en/documents in English).
List
Documents are grouped by category on separate cards. Documents without a category are on the Uncategorised card. Each row shows the title, version, document date, file name and size, and the document's status. If the file's virus scan has not finished, the scan status shows too.
You change the order within a card by dragging a document by its handle or with the arrows. The Status list at the top filters documents by the statuses Draft, In review, Published and Archived.
Buttons and row actions
- New document opens the document dialog.
- Deleted lists deleted documents. Restore brings a document back as archived.
- The row's Actions menu holds Edit, Download file, Publish, Unpublish, Archive and Delete. When review approval is on, Send for review and Send back to draft appear too.
Document dialog
| Field | Description |
|---|---|
| Title | The Turkish title is required, the English title is optional. |
| Category | On the documents page, the document is grouped under this heading. Categories used before are offered as suggestions. |
| Version | For example v1.0 |
| Document date | The date of the document |
| PDF file | PDF only, required |
Rules of the screen
- A file cannot be downloaded until it has passed the virus scan.
- A published document cannot be deleted. Unpublish it first.
- Replacing the file of a published document is written to the audit log as a separate action.
- Unpublishing, archiving and deleting need a reason of at least 5 characters.
- The list and the Deleted list show at most 1,000 documents. If there are more, a note above the list says so. You can narrow the list with the Status filter.
The steps are in Publishing an Institutional Document.