How-to
Unpublishing and Deleting
Removing an institutional page, news item or document from the site, archiving it, deleting it and restoring deleted content.
You remove published content from the site in one of three ways. Unpublished content can still be edited, archived content is kept, and deleted content goes to the Deleted view. These actions need a reason of at least 5 characters, and the reason is written to the audit log.
Pages, policies and guides
- Open the page.
- Select the action in the More actions menu on the Publication card.
- Enter the reason and confirm.
The actions work as follows.
- Unpublish removes the page from the site at once. Visitors to its address see a "not found" page, and links to it in menus are hidden. The page can still be edited and published again.
- Archive removes the page from the site and makes it read-only. An archived page cannot be edited or published again.
- Delete page removes the page from the list. A published page cannot be deleted. Unpublish it first.
All three actions keep the page's version history.
News, announcements and events
The More actions menu on the Publication card of the news editor holds Unpublish, Archive and Delete. The Actions menu of the list also offers unpublishing and deleting.
- An unpublished item leaves the site at once and returns to draft. Its card on the home page may stay visible to visitors who are not signed in for up to 30 seconds.
- An archived item leaves the site and can be published again later.
- A published item cannot be deleted. Unpublish it first.
Institutional documents
The Actions menu on a document's row holds Unpublish, Archive and Delete. An unpublished document returns to draft and its file link stops working. A published document cannot be deleted. Unpublish it first.
Banners and menus
Deleting a banner or a menu also needs a reason. To remove a banner from the home page without deleting it, use Take offline. The details are in Adding a Banner and Editing a Menu.
Restoring deleted content
- For pages and news, tick the Deleted box in the list. Press Restore on the row. The content comes back with its previous status.
- For banners and documents, press Deleted at the top of the screen and select Restore. A restored banner comes back switched off, and a restored document comes back archived. To show them on the site, switch the banner on again and publish the document again.