Concept
ISBN Process
The statuses an ISBN request goes through from draft to legal deposit, who takes each step, and the part JournTech plays in the Ministry application.
ISBNs are assigned by the Yayın Standartları ve Derleme Bilgi Sistemi (the publication standards and legal deposit information system, ekygm.gov.tr) of the Ministry of Culture and Tourism. The Ministry offers no public service that other systems can connect to. So the person authorised for your institution in the Ministry's system applies with their own e-Devlet login (Türkiye's e-government gateway). JournTech collects the data for the application and has the request approved. It records the Ministry steps and the number that comes back, tracks the printing and the legal deposit (derleme), and sends reminders before deadlines pass. JournTech never sends an application on your behalf.
The path of a request
| Status | What happens | Who does it |
|---|---|---|
| Draft | The data for the Ministry form is filled in. | Production coordinator |
| Awaiting approval | The request goes to the publishing board. | The Publishing board approves it or sends it back with a reason. |
| Ready to apply | The approved request is entered in the Ministry's system. | Ministry officer |
| Sent to the Ministry | The application number is recorded. The Ministry usually assigns the number the same day. | Ministry officer |
| ISBN assigned | The number is checked and written to the catalogue record. The barcode and the copyright page are ready. | Ministry officer |
| Printed | Entering the print date starts the 15-day legal deposit period. | Production coordinator |
| Deposit complete | All legal deposit steps are ticked. | Production coordinator |
| Cancelled | The request, or a number that will not be used, is cancelled. | Production coordinator |
If the publishing board sends the request back or the Ministry returns the application, the request returns to draft with the reason and goes for approval again. When the print date of a reprint with the same ISBN is entered, the request becomes Printed again, and it is complete again once the legal deposit of that printing is done.
Ministry officer
A Ministry officer is a person who acts for the institution in the Ministry's system. If officers are listed in the site settings, only they record the Ministry steps. If the list is empty, the Production coordinator who handles ISBN requests records these steps too. The list is described in Entering the Publisher Settings.
Approval and the four-eyes principle
The Ministry application is made in the institution's name, and the number it brings is written to the catalogue record. That is why the person who prepared a request does not approve it, and another member of the publishing board gives the approval. The rule is described in Four-Eyes Principle.
Legal deposit
Within 15 days of printing, six copies of a printed book with bandrols (the banderole stickers issued by the Ministry) are delivered to the deposit office, and its electronic copy is uploaded to EYDeS, the electronic legal deposit system. For e-books, legal deposit is through EYDeS only. The steps are in Tracking Legal Deposit.