How-to
Searching ROR for an Institution
Finding an institution's ROR record with the Search ROR button of the institution form and copying its ROR ID, names and contact details into the form.
ROR (Research Organization Registry) gives research organisations a persistent identifier. The Search ROR button in the institution form lists the matches in ROR and writes the ROR ID and the name of the record you select into the form.
Before you start
The button appears only if the system administrator switched on ROR search in the institution form on the Administration → Site settings → Integrations tab. The server must be able to reach api.ror.org.
Searching and selecting
- On the Catalogue → People & institutions screen, open the Institutions tab.
- Press New institution, or select Edit from the menu of an existing institution.
- In the form, press Search ROR. The search box fills with the institution's name from the form.
- If needed, change the name to search for.
- Press Search.
- In the list, press the institution's record.
- Check the details written into the form.
- Press Save.
The list shows at most 10 matches with their name, acronym, city, country and ROR ID. A search needs at least two characters.
Details written into the form
The ROR ID of the record you select is written into the ROR ID field. If the ROR record has a Turkish name, it goes into the Name (Turkish) field. If it has an English name, that goes into the Name (English) field. If the Turkish name field is empty and ROR has no Turkish name, the record's name in ROR is written. The country, city and website are filled in only if they are empty in the form.
Marked matches
- A record that is not active in ROR is marked Inactive in ROR, and a record withdrawn from ROR is marked Withdrawn from ROR.
- A ROR ID used by another institution cannot be selected. The row says which institution uses the ID.
When ROR does not answer
If ROR cannot be reached, the warning "ROR is not answering right now. Try again a little later." appears instead of the list. You can also type the ROR ID into the ROR ID field by hand. The ID has nine characters and starts with 0. You can also paste the ID as an https://ror.org/… link.